IMPORTANT INFORMATION FOR CANDIDATES APPLYING FOR A JOB WITH HOWTOROBOT.COM APS, EUROPE
DATA TO BE PROVIDED DURING RECRUITMENT
- PROCESSING OF PERSONAL DATA IN CONNECTION WITH RECRUITMENT
The purpose of collecting personal data about you during the recruitment process is to assess whether you are a qualified candidate for a vacant position with HowToRobot.com ApS.
During the recruitment process, we receive and process a variety of personal data about you. This makes us the data controller in respect of the personal data we process about you.
Our contact details are available here:
HowToRobot.com ApS, company reg.(CVR) no. 409 865 88, Dirch Passers Allé 27, 5., 2000 Frederiksberg, Denmark, hr@howtorobot.com.
During the recruitment process, we process general personal data about you, but we may also process special personal data, your civil registration (CPR) number, or personal data relating to criminal convictions and offenses. In this document, you can read more about the data we process about you during the recruitment process.
- WHEN WE RECEIVE YOUR APPLICATION
The personal data registered about you during the recruitment process are those provided in your application, CV, and other enclosed documents.
We kindly ask you to not include your CPR number in the documents submitted.
We typically register the following personal data:
Name, address, date of birth, gender, telephone number, e-mail address, marital status, education(s), career history, [driving license details], recommendations/references, and any other information that you may provide us with when you apply for the job.
We process these personal data in accordance with article 6(1)(b) of the General Data Protection Regulation (GDPR) as you submitted the personal data to us with a view to entering into an employment contract with us.
The data provided are registered on the online platform used to promote the job unless you yourself have chosen to send your application via e-mail directly to an employee with the company or to one of our careers e-mails (to be used for unsolicited applications only), in which case your information is stored in our e-mail system, while we process your application. If an online job platform is available, please refrain from sending an e-mail directly to us.
WE ASSESS THE APPLICATION
We specifically assess the qualifications of each individual applicant relative to the vacant position. When we have read the applications, we select candidates for interview(s). The candidates not invited for an interview will be notified to such effect.
- WHEN WE HAVE SELECTED YOU FOR AN INTERVIEW
In connection with the interview process, we receive additional data about you, which we register for purposes of the further recruitment process.
We process these personal data in accordance with article 6(1)(b) of the GDPR as you provided the personal data to us with a view to entering into an employment contract with us.
- DATA FROM SOCIAL MEDIA
In connection with recruitment for positions with focus on customer and collaborative relations, it may be relevant for us to perform searches on social media, primarily LinkedIn.
We collect data about candidates from social media in accordance with article 6(1)(f) of the GDPR on the balancing of interests. We do it to be able to assess whether your profile matches the company and the specific position.
- DATA FROM PREVIOUS EMPLOYER
For some positions, we need to obtain references from previous employers. If we obtain references from one or more of your previous employers, we will register the data we receive.
We process these data based on your consent in accordance with article 6(1)(a) of the GDPR, and you will therefore be asked to give your consent before we contact one or more of your previous employers. You may withdraw your consent at any time using the above-mentioned contact details. If you withdraw your consent, this will only apply from the time of such withdrawal. Consequently, it will not affect the lawfulness of our processing of the data up to the time of withdrawal.
- RESIDENCE AND WORK PERMIT
Your employment is conditional on you having a valid work and residence permit. In order to confirm this, we request to receive a copy of your passport in connection with your employment.
If, due to your citizenship, you need a work and residence permit to work lawfully in Denmark, we will also obtain a copy of your work and residence permit.
We obtain a copy of your passport and any work and residence permit in accordance with article 6(1)(c) of the GDPR as we have an obligation under section 59(5) of the Aliens Act to ensure that this is in order.
- STORAGE AND ERASURE
If you are not selected for the position, we will erase the data we have registered about you within six months at the latest.
If you have been selected for the position, we will store the data provided during the recruitment process in your personnel file in accordance with our GDPR policy for employees.
- YOUR RIGHTS
According to the GDPR and the Data Protection Act, you have a number of rights.
Please contact us if you wish to exercise any of your rights.
Right to access data (right of access), Article 15
You have the right to obtain access to the personal data we are processing about you as well as a variety of other information.
Right to rectification, Article 16
You have the right to have any inaccurate personal data about you rectified.
Right to erasure, Article 17
In special circumstances, you have the right to have personal data about you erased before our usual time limit for erasure.
Right to restriction of processing, Article 18
In certain circumstances, you have the right to restriction of the processing of your personal data. If you are entitled to restriction of processing, we may in future only process your personal data – with the exception of storage – with your consent, or for purposes of establishing, exercising, or defending legal claims or protecting a person or important public interests.
Right to object, Article 21
In certain circumstances, you have the right to object to our lawful processing of your personal data.
Right to transmit data (data portability), Article 20
In certain circumstances, you have the right to receive your personal data in a structured, commonly used, and machine-readable format and to have that data transmitted from one data controller to another without hindrance.
You can read more about your rights in the Danish Data Protection Agency’s guidance on the rights of data subjects, which is available at www.datatilsynet.dk.
Filing of complaints with the Danish Data Protection Agency
You may file a complaint about our processing of your personal data with the Danish Data Protection Agency. You can find the contact details of the Danish Data Protection Agency on their website, www.datatilsynet.dk.